Privacy Policy

INTRODUCTION

This Privacy Policy for EasyTech Solutions ApS (DK45412318) ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

• Visit our website at https://easycheck.dk or any website of ours that links to this Privacy Policy
• Use EasyCheck, our SaaS platform for digital checklists
• Engage with us in related ways, including sales, marketing, or events

Questions or concerns? Reading this Privacy Policy will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Policy, but you can find out more by using the table of contents below.

• What personal information do we process?
• Do we process sensitive personal information?
• Do we collect information from third parties?
• How do we process your information?
• When and with whom do we share personal information?
• How do we keep your information safe?
• What are your rights?
• How do you exercise your rights?

TABLE OF CONTENTS

1. WHAT INFORMATION DO WE COLLECT?
2. HOW DO WE PROCESS YOUR INFORMATION?
3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?
4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?
7. HOW LONG DO WE KEEP YOUR INFORMATION?
8. LEGAL OBLIGATIONS AND RETENTION
9. HOW DO WE KEEP YOUR INFORMATION SAFE?
10. DO WE COLLECT INFORMATION FROM MINORS?
11. WHAT ARE YOUR PRIVACY RIGHTS?
12. CONTROLS FOR DO-NOT-TRACK FEATURES
13. DO WE MAKE UPDATES TO THIS POLICY?
14. HOW CAN YOU CONTACT US ABOUT THIS POLICY?
15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
16. CONTACT INFORMATION

1. WHAT INFORMATION DO WE COLLECT?

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

We do not collect sensitive personal data (such as health information, religious beliefs, or biometric data) through the Services.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We process your personal information for these purposes based on our legitimate interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations.

We use your personal information to facilitate account creation and authentication and otherwise manage user accounts. We may use your information to deliver and facilitate delivery of services to the user, to respond to user inquiries and offer support to users, to personalize user experience, and to send administrative information to you. We may also use your information for security purposes, including to detect and prevent fraud and abuse, and to comply with legal obligations.

• Account creation and management
• Service delivery
• Responding to inquiries
• Administrative communications
• User-to-user communication
• Security and fraud monitoring
• Vital interest protection

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?

Under the General Data Protection Regulation (GDPR), we may only process your personal information if we have a valid legal basis. Depending on the context, we rely on the following bases:

• Consent: When you have given us clear permission to process your information for a specific purpose (for example, accepting cookies).
• Performance of a contract: When processing is necessary to fulfill our obligations under a contract with you or to take steps at your request before entering into such a contract.
• Legitimate interests: When processing is necessary for our legitimate business interests and your rights and freedoms do not override those interests.
• Legal obligations: When we are required to process your information to comply with applicable laws and regulations.
• Vital interests: When processing is necessary to protect someone’s life.

For more details on how we use cookies and similar technologies where consent applies, please see our Cookie Policy.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may share your information in the following situations:

• Vendors and service providers: We share information with third-party vendors who perform services for us, such as hosting, payment processing, analytics, and customer support. Examples include Hetzner, Firebase, and Google.
• Business transfers: If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
• Other users: When you contribute content publicly, such as in forums or other public features, other users may see your information.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

Yes. We use cookies and similar tracking technologies to collect and use your information to improve our Services, for analytics, and for marketing purposes.

For more information, please see our Cookie Policy.

6. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

If you choose to register or log in using a social media account, we receive certain profile information from the social media provider, such as your name, email address, and profile picture, depending on your settings with the provider. We use this information only to facilitate account access and improve your user experience.

7. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain your personal information only for as long as necessary to provide you with our Services and comply with our legal obligations. Typically, we keep your data for up to one month after you terminate your account, unless a longer retention period is required or permitted by law.

8. LEGAL OBLIGATIONS AND RETENTION

In addition to the retention periods described above, we may be legally required under Danish or EU law to retain certain information for a longer period. Examples include requirements under tax, accounting, or other statutory recordkeeping rules. Where such obligations apply, we will only retain the minimum amount of personal data necessary to meet those legal requirements.

We may also be required by law to disclose personal data to public authorities or courts, for example in connection with criminal investigations or legal proceedings. Any such disclosure will be limited to what is strictly necessary, and always in accordance with Danish and EU data protection law.

9. HOW DO WE KEEP YOUR INFORMATION SAFE?

We implement appropriate technical and organizational measures to protect your personal information, as required under Article 32 of the EU General Data Protection Regulation (GDPR). These include, where appropriate, encryption, access controls, audit logging, secure backups, and regular reviews of our security practices. Our measures are designed to provide a level of security appropriate to the risk.

Despite our efforts, no method of transmission over the Internet or method of electronic storage can be guaranteed to be completely secure. We therefore encourage you to use our Services within secure environments and to take reasonable precautions on your own devices and networks to protect your data. While we cannot guarantee absolute security, we continuously monitor and improve our safeguards to reduce risks and respond promptly to any incidents.

10. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect or process personal information from individuals under the age of 16. In accordance with Article 8 of the EU General Data Protection Regulation (GDPR), the processing of a child’s personal data in relation to online services is lawful only where the child is at least 16 years old, or—where permitted by the laws of the Member State in which the child resides—such lower age as that Member State may provide (not below 13 years).

If we become aware that we have collected personal data from a child below the applicable age of consent without verified parental authorization, we will promptly delete such data and take steps to prevent further processing.

If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us immediately so we can investigate and take appropriate action.

11. WHAT ARE YOUR PRIVACY RIGHTS?

Your privacy rights depend on your location and applicable laws. If you are located in the European Union, European Economic Area (EEA), or the United Kingdom, you have specific rights under the General Data Protection Regulation (GDPR) and related national laws.

Subject to certain conditions, you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal data (“right to be forgotten”).
• Request restriction of processing under specific circumstances.
• Object to our processing of your personal data where based on legitimate interests.
• Request data portability, allowing you to obtain and reuse your data elsewhere.
• Withdraw consent at any time, where processing is based on consent.

To exercise your rights, please contact our support team. We may need to verify your identity before responding. You also have the right to lodge a complaint with your local data protection authority, such as the Danish Data Protection Agency (Datatilsynet).

To find your DPA if you are outside Denmark, see European Data Protection Board members.

You can expect a response to your request to our support team within one month of receipt, in accordance with Article 12(3) of the GDPR. If your request is complex or requires more time, we may extend this period by up to two additional months and will inform you of the reason for the delay.

12. CONTROLS FOR DO-NOT-TRACK FEATURES

Currently, our Services do not respond to Do-Not-Track (DNT) browser signals or similar mechanisms, as there is no industry standard for compliance. We may update this policy if standards or technologies change.

However, you can manage your data collection preferences through our Cookie Policy, which provides controls that align with EU privacy standards.

13. DO WE MAKE UPDATES TO THIS POLICY?

Yes. We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The "Last updated" date at the top of this Policy will indicate when the most recent update was made. We may also notify you directly of significant changes.

We will not reduce your privacy rights under this Policy without your explicit consent where required by law. We encourage you to review this Policy periodically to stay informed about how we protect your information.

14. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

Email: [email protected]

Address: EasyTech Solutions ApS, Primulavej 31 2 th, 5000 Odense C, Denmark

15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

You have the right to request access to, correction of, or deletion of your personal data, in accordance with applicable data protection laws.

You can update certain personal information directly in your account under Settings.

To exercise your rights of access, rectification, or erasure, you can also submit a request by visiting our Contact page. We may need to verify your identity before fulfilling your request, and we will respond within the timeframes required by law (generally within 30 days).

16. CONTACT INFORMATION